How to Create a Paperless Office

Papernomore 100% Paperless Office System

There are a few important differences between paperNOmore and other methods: 1) paperNOmore relies on using existing software that is available to anyone, meaning you will control how and where your data is stored; there is no subscription or membership fee. 2) paperNOmore is 100% paperless other methods require at least one printed copy of each document; that copy is then scanned. paperNOmore is just that NO paper is needed think of the storage savings; toner and paper savings; easy of access in sharing or retrieving data. A home office that is set up to receive most bills and other documents by email (electronically), can simply use their phone as a camera and will not need to invest in any special electronic equipment. On the other hand, a small real estate office may want to buy a good quality scanner, which you can find easily for $300.00 to $600.00. You will need to use Adobe products. Depending on the size and scope of your paper use, you will need to decide whether which Adobe product will serve the paper volume that will best serve your home or business.

Papernomore 100 Paperless Office System Summary

Rating: 4.6 stars out of 11 votes

Contents: Ebook
Author: Alfredo Almada

My Papernomore 100 Paperless Office System Review

Highly Recommended

The author presents a well detailed summery of the major headings. As a professional in this field, I must say that the points shared in this ebook are precise.

As a whole, this e-book contains everything you need to know about this subject. I would recommend it as a guide for beginners as well as experts and everyone in between.

Paperless Billing

More and more companies are offering paperless billing as an option for their customers. For instance, all your customers have to do is log on to a website like the one shown in Figure 6-2, and they can pay their bill each month. Complete paperless billing simply might not be feasible for your organization. There may always be some element that you simply need to send as a paper bill. Document process automation firm Esker asked 150 North American billing and invoicing managers about their companies' billing practices. They discovered that 28 percent of customers refuse to accept any invoice that doesn't arrive via snail mail Esker, 2007. But it isn't just money and paper that is saved by paperless billing. The Esker study also showed that many of the businesses who adopted paperless billing didn't do so to save money or trees. They just wanted to save time. Many organizations spend a lot less time on the task of billing because they don't have to go through the effort of physically...

Organizational Realities

The paperless office requires more than buying some scanners. You and others in your organization have to sign on, mentally, to the idea. If you decide to go paperless, there are some realities you'll have to embrace Paperless isn't an absolute When we say paperless what we really mean is less paper. You can take a big bite out of the paper problem by scanning all the documents you have filling up filing cabinets. You can direct incoming faxes to be automatically delivered to your computer. But not all of your work can be paperless. Some of your clients or business partners will still want their interactions done via paper. Plus, there will likely be some tax documentation that needs to be maintained as hard copies. You have to sell it Not everyone likes change. Marge in human resources has been filing new-hire paperwork the same way for 25 years and she's not about to change her ways unless you effectively explain the beauty of the new system. Employees have handled paper since their...

Prevention and Recovery

For example, you can get paperless gypsum board such as DensArmor Plus by Georgia Pacific. It is far less at risk of developing mold growth since it has no paper-faced material. Paperless gypsum is not the same thing as greenboard, which also has a paper covering that will support mold growth on its green surface paper. Greenboard doesn't fall apart the way that wet paper-faced gypsum wallboard does, but it also doesn't prevent mold growth. Paperless gypsum has a non-nutritive fiberglass facing. Make sure you use the type with this facing on both sides. This product is becoming more popular and available. Our local Home Depot is now stocking it, but many areas may not yet have it readily available and it would need to be special ordered. It typically costs about 50 percent more, but is cheap insurance compared with the cost of mold growth and having to tear the building apart again if residual moisture can't be completely eliminated. Even if paperless gypsum wallboard was used when a...

Unified Communications

Having a paperless office can mean more than just filing away what used to exist on paper and storing it on a computer. Business processes can also change. The way you work can become more streamlined, more productive. A big part of this is in the form of communications.

Billing and Online Forms

We talked briefly about paperless billing in Chapter 6, but it is an issue your company should embrace. This process is not only ecologically responsible, but also convenient for you and your customers. It provides also a huge cost savings for your organization. Consider Figure 13-2. Is paperless billing right for you If you send out bills to consumers or other companies, then the answer is Yes. What's more, the trend is moving that way.

Handheld Computers vs the Clipboard

As industry has been moving to a paperless environment, all those people we associate with clipboards are going high tech. They're replacing those clipboards and piles of paper with personal digital assistants (PDAs) and tablet PCs. Some waitresses don't even write your order down on a pad of paper anymore. They write your order on a PDA, which transmits it straight back to the kitchen.

Reducing Office Waste

People have talked about paperless offices for years. Although advances in technology including email, databases, and file-sharing sites have reduced the amount of paper companies use, they're still far from paperless. A typical office generates about one-and-a-half pounds of waste paper per employee each day. According to the Clean Air Council, the amount of paper thrown out by U.S. businesses in a year could build a 12-foot-high wall stretching from Los Angeles to New York City. Cutting paper use by a measly 10 would reduce greenhouse-gas emissions by 1.6 million tons equivalent to taking 280,000 cars off the road. Go paperless. Even if your company isn't ready to go completely paperless, you can still save paper at work. Before you print out an email or make a copy of a memo, think about whether you really need a paper version. Instead of printing, read onscreen, save files on your computer (don't forget to back them up ), and email documents or store them on file-sharing sites...

Obstacles

Like so many other facets of going paperless, EDI's biggest obstacle isn't the technology, but reengineering human work habits. Going paperless can seem like a daunting task and it is. You've used paper all your work life, so it's what you and all your coworkers know. But you don't have to go cold turkey and do it all at once. The best thing to do is to introduce new paperless techniques as they arise. That is, change one business stream at a time. For instance, maybe next month you'll change your billing to a paperless model. After that has smoothed itself out, look at another business stream such as that intranet and get it up and running. By taking the process one step at a time, you'll be sure to make a smooth, easy, effective transition. The message should be loud and clear by now going paperless helps your company save money, and it helps the environment. We'll continue to examine how the environment can be helped and how you can be conscientious when it comes to disposing of...

Reducing Paper Usage

While ideally we would eliminate paper entirely from the modern office, the fact remains that paper is still being used for many different reasons. Paper is still an effective, portable way to share information. The portable computing devices available today, such as tablet PCs, PDAs, and cell phones, are still not easy enough to use to totally replace paper. The older generation of workers has an almost emotional attachment to paper, as it is what they grew up with. As better electronic devices become available and the workforce shifts to a generation raised with electronic devices, the need for paper is sure to decrease. Until that day comes, a number of practices can be encouraged to dramatically reduce the amount of paper used in the modern office.