Lines Of Communication

- Formal communication on matters relating to energy and environmental performance by end-users or budget holders will be directed through the energy/environmental manager who will, where appropriate, bring it to the attention of the operational or top management teams.

Box 5.1: Continued


- The number of staff employed in energy and environmental management, their mix of skills and the amount of investment corresponding to the demands of these activities.

- Performance measurement system is to be secured.

- Performance improvement projects with an internal return of more than [15%] per annum will be considered for funding approval.


- All energy and environmental management activities will be subject to monthly reviews by the top management team.

- Action Plan

- Indicate energy and environmental management actions to be undertaken by designated personnel.

Once implementing EEMS is under way, other preparatory activities may follow, such as:

• declaring an energy and environmental policy;

• identification of related requirements for jobs at all levels and preparation of adequate training programs;

• determining targets and assigning responsibilities;

• establishing reporting and communication channels;

• designing an internal awareness campaign;

• defining a performance measurement system;

• development of an agreed-upon action plan that all concerned will understand.

It goes without saying that adequate financial, manpower and 'time' resources have to be secured and, if required, external support ensured.

5.3.1 Energy and Environmental Policy

Energy and environmental issues involve everybody in an organization, from top management to operators and caretakers. The successful implementation of energy and environmental performance improvements in an organization must begin with top management's awareness of the potential and its commitment to the program.

As a first step, management awareness and commitment can be demonstrated by publishing the organization's energy and environmental policy. Policy statements are very important because they set targets and provide guidance and direction. They also communicate basic requirements and standards regarding EEMS accountability.

The aim of energy and environmental policy should be to establish the goals of the program and make them known to everybody in the organization by publishing a short and clear policy statement. A generic example is given in Box 5.2.

However, every company will have a slightly different approach to formulating and declaring its energy and environmental policy, which may depend on its culture, priorities, technologies, etc. Therefore, some examples of 'real' energy and environmental policies are provided in Box 5.3 and Box 5.4. The policy example in Box 5.3 is focused on energy issues and use of raw materials, while that in Box 5.4 is focused on productivity improvements through waste minimization, recycling and energy efficiency improvements.

The specific performance improvement targets that these policies are referring to come from energy and environmental audits that were carried out as a prerequisite for EEMS program implementation.

Policy making is an arbitrary task that companies approach in their own way, emphasizing the operational aspects of performance that are most important to them. It is important that policies are declared and that the employees are made aware of them, and that the consequent action plans are implemented.

Box 5.2: Generic Energy and Environmental Policy

1. Policy

The policy of this organization is to manage energy and environmental issues in order to:

• avoid unnecessary expenditure

• improve cost-effectiveness, productivity and working conditions

• protect the environment

2. Objectives

The long-term objectives are to:

• buy fuel and raw materials at the most economic costs

• use them as efficiently as possible

• minimize impacts on environment

3. Immediate aims

In the short term, immediate aims are to:

• gain control over energy and environmental aspects of the business by reviewing and improving metering, operation, maintenance, motivation and training practices

• invest in the rolling program of energy and environmental performance improvements which will maximize returns on investment in order to generate funds that can be re-invested into continuous performance improvement activities

4. Action plan

During the coming years, the following energy and environmental management activities will be prepared and undertaken:

• program of housekeeping and maintenance work

• detailed timetable with specified milestones

• indication of actions to be undertaken by designated personnel

• promotion plan to heighten awareness among employees

• devise a plan to monitor and evaluate achievements

• review on a regular basis what is working, what is not

• review and supplement the promotional campaign

• keep employees fully informed as to joint achievements

• devise a reward system to recognize efforts of both individuals and groups of employees

The aim is that over the next three financial years we will reduce energy and environmental compliance expenditure by a minimum of 3% each year.


Box 5.3: The Start of New Energy Management Project (an original statement)

Throughout past operations, we have been working on various energy saving projects and have been making significant progress. In order to make further strong gains in energy savings; we are going to work with a professional energy consultant in order to re-start the ENERGY MANAGEMENT PROJECT. On the occasion of this new start, I would like to explain the background and the substance of the project.

I. '5W 2H' FOR ENERGY MANAGEMENT PROJECT 'WHY' - Energy Management now?

Energy Management is the current preoccupation of the world, and it should be our mission for society

1. Energy Management is implemented throughout the world. If we continue to waste energy as we do now, the Earth will perish, if we continue to waste energy as we do now, OUR CITY will become part of the ocean.

2. The Government has laid down the law in the 'ENERGY CONSERVATION ACT'which encourages enterprises to execute energy saving strategies. The nation can no longer accept this increase. In order for our nation to grow and stay strong worldwide, we must implement an energy and environmental management system

3. It is the duty of the company to promote energy saving, and we must do this also in order to strengthen our competitiveness by achieving cost reduction.

'WHAT' - all consumable energies

1. Direct energy - electricity, oil, compressed air, steam; water.

2. Indirect energies: raw materials, consumable materials

'WHERE' - any place within our premises

Not only the production departments but also any area within the boundary of the factory. 'WHO'

Company-wide, b ythe participation of all people working in the factory premises. 'WHEN' - a project over a period of three years

• Do not run out of stamina in maintaining momentum throughout the project.

'HOW MUCH' - our challenge is to make our factorya model for minimized consumption by achieving a 3% saving each year

1. Obtain advice from a professional energy consultant.

2. Establish Energy Management Teams.


1. We must be convinced that these targets can be achieved,

• A strong belief is the origin for discovering as many energy saving opportunities as exist in the factory

• Never give up. Power comes from persistence.

2. We must have a sense of duty and responsibility to promote energy saving.

• A strong sense of duty and responsibility is the source of the power to promote the energy saving

• A person who leaves matter to take their own course orwho ignores these activities committing a crime against society.

3. We will promote and achieve energy savings through the efforst of the entire staff.

• All those working for our company will board the 'Energy Savings' boat as her crew, and all of the crew will row that boa tin order to go with the flow of the world.

4. We will strive enhance the abilities of each staff member through the activities of Energy Management System project.

• To learn the proper techniques for data gathering, analysis, how to act, how to follow-up, etc., and apply and develop such techniques to the other issues that surround us.

The world is always changing. If we do not respond to these changes, we will gradually lose the value of our identities. Energy saving is one of the great causes of the modern world. Do not think, 'my job has nothing to do with energy', and do not thin kthat the task is 'too difficult'. We welcome your contribution even the result is very small! 'Many a little !.'

Please always keep Policy items 1 to 4 above in mind, and always with the positive attitude, 'yes we can'. With this in mind, let us begin our energy saving!

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  • tewolde
    How lines of communication help the environment?
    2 months ago

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